Finance

Cash flow discipline in a business where every job is different

Standard-product manufacturers can forecast cash flow from a sales curve. Complex-product manufacturers cannot: a single engineer-to-order project can carry deposits, milestone billing and a cost profile that looks nothing like the job next to it. Each capability below is field-editable as its own card above; this section goes one level deeper into how each one actually works.

General Ledger and Financial Consolidation

Transactions post in real time against balance sheet, income statement, department overhead, project, work order and sales order accounts alike, at either actual or standard cost. Multi-entity consolidation runs across any combination of related business entities with automated inter-company eliminations, and drill-down reporting goes from a consolidated figure to the transaction behind it without a separate export.

Accounts Payable

Supplier invoices are matched against receipts through three-way matching, distributed automatically or manually to the right charge accounts, and paid by laser-printed check with optional secure signatures or electronic transfer, including ACH and BACS. Multi-currency runs throughout, and audit trail inquiry traces every payment from original commitment to final reconciliation.

Accounts Receivable

Customer, credit term, tax code and installment billing data all live on one record, with credit restrictions enforced automatically at every stage of order and invoice management. Aging ranges and automated credit control apply limits across a customer or a defined group sharing trade terms, with release-by-exception rather than a manual hold on every order.

Product and Cost Accounting

Standard costs roll up through a multi-level BOM using routing- and work-center-based labor and overhead, with standard, FIFO, LIFO and average costing methods available side by side. What-if cost modeling tests a revised standard before it goes live, and real-time actual-to-standard analysis reports estimate-to-complete costs by job.

Project Accounting

Projects and master projects organize into a work breakdown structure, with actual costs captured from any linked transaction and real-time budget-versus-actual reporting. The module predicts final project cost and margin from actuals and estimated completion, so a project's financial state is known before it closes, not after.

Revenue Recognition and Installment Billing

Receivables invoices generate automatically from user-defined installment templates tied to order-progress events, acceptance, allocation, material issue, shipment, with revenue recognition templates converting deferred income to recognized revenue on the same schedule, including earned-value measurement where a project calls for it.

Human Resources and Payroll

Employee pay class, rate, department and resource assignment sit alongside skills, training and certification tracking. Time and attendance collection runs through the standard browser interface from any location, with labor and expense transactions posting directly to project tasks, sales order lines, work order operations or overhead accounts.

Common questions about finance in Visibility ERP

Does Visibility ERP handle progress billing and retentions?

Yes. Installment billing templates generate receivables invoices off order-progress events like acceptance, allocation, material issue and shipment, with retention and percent-complete terms handled on the same order.

Can it run multiple entities and currencies?

Yes. Multi-entity General Ledger consolidation runs across any combination of related business entities with automated inter-company eliminations, and multi-currency support runs through AP, AR and the general ledger.

What costing methods does it support?

Standard, FIFO, LIFO and average costing are all supported, with what-if cost modeling before a revised standard cost is promoted to current.

How does project accounting stay connected to the rest of the system?

Project accounting extends into every module rather than sitting beside it, so actual costs post to a project from any linked work order, sales order or transaction, and budget-versus-actual reporting is real time rather than a month-end reconciliation.

How long does implementation take?

A typical Visibility ERP implementation runs four to six months, delivered by our own team, with zero failed implementations since 1988.

Do I still need to use QuickBooks or another Accounting Software with Visibility?

No, Visibility is a full finance system that connects all of the parts of your business together in one database and one system. Your transactions in the system create the transactions on your GL in real time, no need for exports or manual re-entry.